Jean Campbell March 25, 2020 Checklist Template
So what kind of checklists do event planners use? I think I have seen every possible checklist used in event planning. From excel spreadsheets, to databases, proprietary software, notebooks, slips of paper, calendars and bar napkins. What is the best checklist? Great question and I do not think there is one answer. It depends entirely on what the event planner is comfortable with. Event planners have the reputation of being highly organized and detailed, but how we get organized and detailed is via our checklists. The trick here is how we bridge our checklists to effectively communicate details to clients, vendors and event attendees.
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It also works well within teams where tasks have to be scheduled to every member of the team. As tasks are completed, it is ticked off and new tasks are assigned. The display options can be altered as needed. Web based intranet applications will be best suited in this particular scenario.
A sharepoint list refers to a collection of the same items. This list has fields that define the schemas of the data and each list will have the same schema. This concept supports visualization in editing data and displaying the current data. When one considers lists on websites, this service can be used because it is a collection of information that is shared with a number of people. An example of this will be an attendance sheet for an upcoming event. Many website templates have lists built into the template so one can make use of these or delete the ones that are irrelevant.
Another type of checklist you might find is one that is posted on the wall in factory. This list is used to remind employees of the things they have to do every day before they start work. This can include ensuring that they have the proper personal protective equipment on. One of the most common uses of a template for a checklist is to create a start up sheet that can be used to check over machinery to ensure all safety guards are in place before it is started for the first time.
The difference between the two for me is that I put the really excruciatingly detailed info into the spreadsheet file. It is a bit more cumbersome, but I have a lot of freedom to add detail and manage the budget at the same time. The database I use references parts of the spreadsheet and is also linked to email addresses for the event participants. I can pull the data from the spreadsheet, drop it into the database, create a nice interface and communicate with everyone in a few keystrokes. A database style checklist can also do budget functions, but it is more difficult and time consuming to program.