Luella Mauzy March 25, 2020 Checklist Template
Your meeting planner checklist does not end here. As the date of the meeting draws closer and closer, you have to check and reconfirm that everything`s as you have decided, that there is not any controversy about the venue, date and time, before you finally send out the invitation cards. You also have to finalize on the rough estimate of the number of people who will be attending the meeting, menu and the caterers, the light and sound effects, accommodation for the VIPs and celebrities, who will go to receive them at the airport, whether you will allow TV personnel to give a live coverage of the event, etc.
Personally, I use two types of checklists. I use an excel spreadsheet and a filemaker database. They serve two different purposes: 1. The excel or spreadsheet style checklist affords a lot of room for detail and serves well as a simple database. I can plug in dates, times, names and math/budget functions. Budget functions are really important in a checklist in my opinion. For me as an event planner, I live and die by the budget. We can train anyone to plan an event, but planning an event within theme and on or below budget is the sign of a pro. Using a spreadsheet allows us to combine budget details with all of the other event details.
Here are few important things to remember when you build your checklist: 1. The devil is in the details. Include as many details as possible, even if for your own reference. 2. Include an autodate/time stamp function so each time you update the checklist, the file keeps track of when you did it. 3. Incorporate a way to communicate your checklist. Not every event participant needs your level of detail, nor does everyone need to see the budget. But do develop a nice summary style interface that people can scan for information. Spreadsheets do not lend themselves well to this, but something like Bento by filemaker does. Linking spreadsheet detail to your database is simple. 4. Also incorporate a way to quickly and easily communicate checklist details to everyone. In Bento it is very easy to pull email addresses from your contacts and send the information in just a few keystrokes.
Successful restaurants use systems that work. They consistently use forms, checklists, spreadsheets, designed to keep up their standards. These same standards apply to any restaurant. The restaurants that keep up consistent standards have a high success rate. Do you know of some restaurant chains that are worldwide? Most of those restaurants started with one restaurant that set up a system that worked, and grew larger by maintaining consistency and efficiency.
Keeping an eye on your employees’ time sheets should be a priority for virtually any manager. It is also good to keep a record of all the new products you want to buy to replace in your kit. It is also useful to monitor the things you have every time you work in the place and, as soon as it is time to pack, you can use the checklists to control all your products so you do not leave anything behind. There is also an area where I would like people to vote for their favorite free printable task graphics pages to give different readers a better idea of ??what might be the best and save them a moment. The first group to complete the table is the winner. The father will have to detect the voice of his little one. It’s about private label rights and receiving your first product ready to use.
It also works well within teams where tasks have to be scheduled to every member of the team. As tasks are completed, it is ticked off and new tasks are assigned. The display options can be altered as needed. Web based intranet applications will be best suited in this particular scenario.
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